Minutes of New Town & Broughton Community Council’s AGM, held in the Drummond Room, Broughton St Mary’s church, Bellevue Crescent on Monday 13 May 2019 at 7.30pm
Please note that the following was approved at the 2020 AGM (2020_10_12)
Actions and decisions are red italic. nem con means that no-one spoke or voted against a decision.
1 Attendance and apologies for absence
|Margaret Duffy||NTBCC||Chrissie Ross||NTBCC|
|Simon Holledge||NTBCC communications convenor||Fran Wasoff||NTBCC|
|Jack Hugh||NTBCC||Bruce Ryan||NTBCC minutes secretary|
|Stuart McAllister||NTBCC||PC Chris Green||Police Scotland|
|Carol Nimmo||NTBCC chair||Cllr Joanna Mowat||City Centre ward|
|Lewis Press||NTBCC environment convenor||Alan Macintosh||Broughton Spurtle|
|Richard Price||NTBCC planning convenor||6 residents/visitors|
1.1 Apologies for absence
|Susanna Beaumont||NTBCC||Susan MacInnes||NTBCC|
|Judy Conn||NTBCC secretary||Sheila Warnock|
|Jonathan Finn||NTBCC treasurer, licensing convenor||Alan Welsh||NTBCC|
|Stephen Hajducki||NTBCC||Cllr Amy McNeese Mechan||Leith Walk ward|
|Allan Jack||NTBCC transport convenor||Deirdre Brock MP||Edinburgh North & Leith|
2 Minutes of 2018 AGM
Approved without changes (proposed R Price, seconded C Ross, nem con)
3 Chair’s report
- It was noted that the tree-felling took place before the Xmas market. Action: B Ryan to correct online version.
- It was noted that, thanks to Cllr Mitchell, the Waste Forum will meet on 20 May.
4 Treasurer’s report
See also Appendix 1: annual financial accounts. The chair read out the Treasurer’s report:
Our annual accounts for the year to 31/3/19 have been signed off by the independent examiner and now need to be approved. A brief summary of the main financial features is below.
Our expenses this year have exceeded our grant by nearly £300, and this has reduced our year-end (31 March) balance from £689 to £397. This includes two years’ insurance premiums (2018/9 and 2019/20) of about £100pa, but also lower secretarial fees than expected (£400 instead of £500) as our secretary was absent for two meetings. Our main expenses this year have been that of a secretary (£400) advertising in Spurtle (£360) and room hire (£300), all of which were met from our annual grant of £1,075 paid to us in August by the Council.
Our regular expenses (secretary, rent, advertising and administrative expenses) together with new expenses such as data protection registration, website hosting, and insurance against slander and libel all have to be paid for from our very limited funds. It is clear that we will have to start cutting back on some of our expenses in the coming year.
Jonathan Finn, Treasurer, NTCC, May 2019
The treasurer’s report, including the accounts in Appendix 1, and the other accounts and reports were approved, subject to making some minor corrections to the online version of the chair’s report (proposed F Wasoff, seconded M Duffy, nem con)
4.2 Discussion of how to reduce costs
It was noted that Leith Central CC meets at McDonald Road library free of charge.
- Cllr Mowat noted that the Assembly Rooms are not suitable for CC meetings.
- R Price noted that NTBCC has rented its current venue until the end of 2019. He suggested that if one free venue is not available all year, NTBCC could try for several free venues, although this might lead to confusion.
- Action: B Ryan to ask his CEC libraries contact
- Action: Cllr Mowat to ask other CEC channels about using the library sotto voce
- Action: Cllr Mowat to investigate whether Drummond School could be used
- Action: Cllr Mowat to investigate options for increasing NTBCC’s grant
- Action: B Ryan to look for lower-cost web-hosting for when current deal expires
- A resident asked whether NTBCC could increase its income. Some suggested forms of fundraising are now not practical.
5 Election of office-bearers
There were no other candidates apart from those in the following table, who were duly re-elected nem con.
|Chair||Carol Nimmo||S Holledge||C Ross|
|Vice-chair||Richard Price||S Holledge||C Ross|
|Secretary||Judith Conn||S Holledge||C Ross|
|Treasurer||Jonathan Finn||S Holledge||C Ross|
6 Any other business
Appendix 1: annual financial accounts
Accounts April 2018 — March 2019
|Receipts and Payments Accounts||£||£||
|Grants and other income||1,075||£1075|
|Interest after tax||3||1|
|Payments relating to main activities:|
|Date protection registration fee||40||35|
|Deficit for the year(s)7||(292)||(86)|
|Statement of Balances|
|Opening bank balance||689||715|
|Deficit for the year(s)||(292)||(86)|
|Closing bank balance||397||689|
|General unrestricted funds||397||689|
|Estimated liabilities at end of year||0||0|
Independent Examiner’s Report to the Committee of the New Town and Broughton Community Council
I report on the accounting statements of the organisation for the period ended 31 March 2015 that are set out [above] and the accompanying notes thereto.
Respective Responsibilities of Committee Members and Examiner
The Committee members are responsible for the preparation of the accounts and consider that the Community Council is entitled not to have an audit. It is my responsibility to examine the accounts and to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
An examination includes a review of the accounting records kept by the Community Council and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the Committee members concerning such matters. The procedures undertaken do not provide all the evidence that would be required by an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner’s Statement
In my opinion:
To the best of my knowledge and belief the Receipts and Payments Accounts and Statement of Balances have been properly prepared from the records and are in agreement with them.
The accounting statements comply with the constitution of the Community Council.
Colin Anderson ACCA (Part Qualified)
5 May 2019